What to Write in a Reconsideration Letter
Figuring out the right words can be a daunting task. After spending hours carefully crafting your initial letter, you were disappointed to receive a rejection letter. Doesn’t have to be the end of the road! With a well-worded reconsideration letter, you can overturn the decision. We’ll provide guidance on what to include in your letter, along with examples that you can adapt to your situation.
What to Write in a Reconsideration Letter
Writing a reconsideration letter can be daunting if you don’t know where to start. The good news is that there’s a general structure you can follow to make the process easier. Here’s a step-by-step guide to help you craft a compelling reconsideration letter:
1. Express Gratitude
Begin your letter by expressing gratitude to the recipient for their time and consideration. This shows that you respect their position and value their input.
2. Polite and Formal Tone
Maintain a polite and formal tone throughout your letter. Even if you disagree with the decision made, it’s important to remain respectful and professional.
3. State Your Purpose
Clearly state the purpose of your letter in the first paragraph. Mention that you are requesting reconsideration of a previous decision.
4. Identify the Decision
Provide specific details about the decision you’re contesting. Include the date of the decision, the name of the decision-maker, and a brief description of the matter at hand.
5. Provide New Information
The most crucial part of your reconsideration letter is presenting new information or evidence that wasn’t available during the initial decision-making process. This could include additional documents, facts, or arguments that support your case.
6. Address Concerns
Anticipate potential concerns or objections that the recipient may have and address them in your letter. Demonstrate that you have considered their perspective and have valid reasons for requesting a reconsideration.
7. Clarify Misunderstandings
If there were any misunderstandings or errors in the initial decision-making process, explain them clearly and provide evidence to rectify those issues.
8. Show Persistence
Express your determination and persistence in seeking a favorable outcome. Convey your willingness to work together to find a mutually agreeable solution.
9. Request a Specific Outcome
Clearly state the specific outcome you’re seeking from the reconsideration. Whether it’s a reversal of the decision, a modification, or a further review, be clear about your desired result.
10. Stay Concise and Organized
Keep your letter concise and well-organized. Use clear and straightforward language that’s easy for the recipient to understand. Avoid unnecessary details and rambling.
11. Proofread Carefully
Before sending your letter, proofread it carefully for any errors in grammar, spelling, or punctuation. A well-written and error-free letter reflects your attention to detail and professionalism.
12. Attach Supporting Documents
If applicable, attach relevant supporting documents to your letter. These could include copies of new evidence, correspondence, or any other documentation that strengthens your case.
13. Provide Contact Information
Include your contact information at the end of the letter so that the recipient can easily reach you for any questions or clarifications.
Sample Reconsideration Letters
Late Filing Due to Illness
Dear [Recipient Name],
I am writing to request reconsideration of my [Application/Appeal]. I understand that the original deadline was [Date], but I was unable to submit my materials on time due to a serious illness. On [Date], I was diagnosed with the flu, which resulted in several days of high fever, body aches, and fatigue.
I have attached a copy of my medical records as proof of my illness. I understand the importance of meeting deadlines, and I apologize for any inconvenience this may have caused. I would be grateful if you would consider my extenuating circumstances and allow me to submit my materials for review.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Incomplete Submission Due to Technical Issues
Dear [Recipient Name],
I am writing to request reconsideration of my [Application/Appeal]. I submitted my materials on [Date], but I understand that they were incomplete due to technical issues.
When I tried to upload my supporting documents, I received an error message. I tried several times to resolve the issue, but I was unable to do so. I contacted your office for assistance, but I was told that the deadline had already passed and that my application would not be considered.
I am confident that I have the qualifications and experience necessary to be successful in this program. I have attached the supporting documents that were missing from my original submission. I would be grateful if you would consider my application and allow me to proceed to the next stage of the process.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Request for Reinstatement
Dear [Recipient Name],
I am writing to request reinstatement to the [Program/Organization]. I was dismissed on [Date] for [Reason].
I understand that my actions were wrong, and I take full responsibility for them. I deeply regret my behavior and the consequences that it has had on my academic and professional career.
Since my dismissal, I have taken several steps to address the issues that led to my behavior. I have sought counseling, and I have developed strategies to better manage my emotions and reactions. I am confident that I have learned from my mistakes and that I will not repeat them in the future.
I am requesting reinstatement to the [Program/Organization] because I believe that I still have a lot to offer. I am a hard worker, and I am passionate about my chosen field. I believe that I can make a positive contribution to the [Program/Organization] and to the community as a whole.
I would be grateful if you would consider my request for reinstatement. I am confident that I can be a valuable member of the [Program/Organization] community.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Request for Reconsideration of a Denied Claim
Dear [Recipient Name],
I am writing to request reconsideration of my claim for [Benefits/Compensation]. My claim was denied on [Date], and I believe that the decision was made in error.
In my original claim, I provided evidence of my [Disability/Injury]. I have attached additional evidence to this letter that further supports my claim.
I believe that I meet all of the requirements for [Benefits/Compensation]. I am unable to work due to my [Disability/Injury], and I am experiencing financial hardship as a result.
I would be grateful if you would review my claim and reconsider your decision. I am confident that you will find that I am eligible for [Benefits/Compensation].
Thank you for your time and consideration.
Sincerely,
[Your Name]
Request for Reconsideration of a Negative Performance Review
Dear [Recipient Name],
I am writing to request reconsideration of my recent performance review. I received a rating of [Rating] on my overall performance, and I believe that this rating is unfair and inaccurate.
I have always been a dedicated and hardworking employee. I consistently meet or exceed my performance goals, and I am always willing to go the extra mile. I am confident that my contributions to the company are valuable and that I deserve a higher rating.
I have spoken with my supervisor about my concerns, but he/she was unwilling to change my rating. I believe that this is because of a personal conflict between us that has been ongoing for several months.
I would be grateful if you would review my performance record and reconsider my rating. I am confident that you will find that I am a valuable employee who deserves a higher rating.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Request for Reconsideration of Decision on Employment Termination
Dear [Recipient Name],
I am writing to request reconsideration of your decision to terminate my employment. I was informed on [Date] that my employment was being terminated, effective immediately.
I understand that my performance has not been up to par in recent months. However, I believe that this is due to extenuating circumstances that were beyond my control. Specifically, I have been dealing with a number of personal issues that have affected my ability to focus on my work.
I am committed to my job, and I am confident that I can improve my performance if given the opportunity. I have already taken steps to address the issues that were affecting my work, and I am confident that I will be able to return to my previous level of performance.
I would be grateful if you would reconsider your decision to terminate my employment. I am a valuable employee, and I am confident that I can continue to make a positive contribution to the company.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Request for Reconsideration of Financial Aid Decision
Dear [Recipient Name],
I am writing to request reconsideration of your decision to [Award/Deny] me financial aid for the [Academic Year].
I understand that my financial situation may not meet the criteria for [Award/Denial], but I believe that there are extenuating circumstances that should be taken into account.
I have been working hard to pay for my education, and I have been successful in securing a part-time job to help cover my expenses. However, I am still struggling to make ends meet, and I am worried that I will not be able to continue my education without financial assistance.
I am a good student, and I am confident that I will succeed in college. I am also a hard worker, and I am determined to overcome the challenges that I am facing.
I would be grateful if you would reconsider your decision and award me financial aid for the [Academic Year]. I am confident that I will be able to use this assistance to achieve my academic goals.
Thank you for your time and consideration.
Sincerely,
[Your Name]
What to Write in a Reconsideration Letter
Writing a reconsideration letter can be a nerve-wracking experience, but it’s essential to remember that you have a right to appeal a decision that you believe was made in error. Here are some tips for writing a strong reconsideration letter that will increase your chances of success:
1. Start strong
The first few sentences of your letter are critical in grabbing the reader’s attention and setting the tone for the rest of the letter. Start with a brief, yet powerful, statement that summarizes the purpose of your letter and why you are writing. For example, you could say, “I am writing to request a reconsideration of the decision to deny my application for a loan. I believe that this decision was made in error, and I would like to provide additional information that I believe will support my application.”
2. State your case
The body of your letter should be used to state your case for reconsideration. Be clear, concise, and persuasive in your writing. Use evidence to support your claims, and be sure to address any specific reasons that were given for the original decision. For example, if you were denied a loan because of your credit score, you could provide documentation showing that you have been making timely payments on your debts and that your credit score has improved significantly since the time of your original application.
3. Be polite and respectful
It’s important to be polite and respectful throughout your letter, even if you are frustrated or angry about the original decision. Remember that the person reading your letter is likely just doing their job, and they are not responsible for the decision that was made. Being rude or disrespectful will only hurt your chances of success.
4. Proofread carefully
Before you send your letter, proofread it carefully for any errors in grammar, spelling, or punctuation. A poorly written letter will make it difficult for the reader to take you seriously, and it could even lead to your letter being rejected.
5. Keep it brief
Your reconsideration letter should be brief and to the point. Aim for no more than two pages, and use clear and concise language. The reader should be able to understand your main points quickly and easily.
6. Follow the instructions
If the original decision included instructions on how to file a reconsideration, be sure to follow those instructions carefully. This will help ensure that your letter is processed correctly and that it is given the proper consideration.
7. Send it certified mail
Sending your reconsideration letter certified mail is a good way to ensure that it is delivered and that you have proof of delivery. This is especially important if you are appealing a time-sensitive decision.
8. Be patient
It may take some time for your reconsideration letter to be processed. Be patient, and don’t give up hope. If you don’t hear back within a reasonable amount of time, you can always follow up with a phone call or email.
FAQs: What to Write in a Reconsideration Letter
Q: What’s the purpose of a reconsideration letter?
A: To respectfully appeal a negative decision and demonstrate the validity of your case, providing additional evidence or arguments for reconsideration.
Q: When should I write a reconsideration letter?
A: If you’ve received an unfavorable decision, whether it’s a loan rejection, denied benefits, or a scholarship disapproval, writing a reconsideration letter can be a valuable step in seeking a more favorable outcome.
Q: What are the key elements of a reconsideration letter?
A: The letter should include an introduction with your name and reference to the decision you’re appealing. State your reasons for writing and express your disappointment respectfully. Briefly summarize the decision and why you believe it was incorrect.
Q: How can I strengthen my argument in a reconsideration letter?
A: Provide additional evidence that supports your case, such as updated financial information, relevant documents, or testimonial letters. Present this new information clearly and explain how it addresses the concerns raised in the initial decision.
Q: What tone should I use in a reconsideration letter?
A: Maintain a respectful and professional tone throughout the letter. Avoid sounding confrontational or demanding. Instead, focus on expressing your genuine desire for reconsideration and your willingness to provide any additional information required.
Q: How long should a reconsideration letter be?
A: Keep the letter concise and focused. Aim for one to two pages, ensuring you convey your points clearly and persuasively. Use bullet points or subheadings to enhance readability.
Q: Should I include a call to action in my reconsideration letter?
A: Yes, conclude the letter with a clear request for reconsideration and a positive outlook. Express your confidence in the merits of your case and your expectation of a favorable outcome.
Sweet Endings
There you have it folks! I hope this guide has helped you put together a reconsideration letter that will convince the powers that be to change their minds. Just remember to keep it formal, be specific, and be honest. Best of luck! And thanks for reading. Be sure to visit again soon for more helpful tips and advice. Until next time, keep writing!